Customs Declaration Service for Medical Equipment in Vietnam – Reliable Import Solutions by AlphaTrans

November 18, 2025

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Customs Declaration Service for Medical Equipment in Vietnam

Importing medical equipment into Vietnam requires strict compliance with customs regulations, import licenses, and health authority approvals. For hospitals, clinics, and distributors, even a small documentation error can lead to costly delays. That’s why working with a professional customs declaration service for medical equipment provider like AlphaTrans ensures your shipments clear customs quickly and efficiently.

With years of experience in customs clearance and logistics, AlphaTrans specializes in handling the complexities of importing medical devices and healthcare products in full compliance with Vietnam’s Ministry of Health (MOH) and General Department of Customs (GDC) regulations.

Table of Contents

I. Why Customs Declaration for Medical Equipment Is So Complex

Unlike general consumer goods, medical equipment imports involve multiple government authorities and require precise documentation. The customs declaration process includes not only standard import paperwork but also MOH registration certificates, import licenses, and product safety compliance documents.

Some key challenges include:

Multiple classification codes (HS Codes) for different types of medical devices
Constantly updated import regulations from Vietnam’s MOH and Customs Department
Requirement for local importer registration and product certification
Lengthy approval process for new medical equipment models

Without expert support, businesses risk shipment delays, additional taxes, or even confiscation of goods.

II. AlphaTrans Vietnam – Your Trusted Partner for Customs Declaration

At AlphaTrans, we provide a comprehensive Customs Declaration Service for Medical Equipment, designed to simplify every step of your import process. Our experts handle all paperwork, approvals, and coordination with customs officials to ensure your medical devices are cleared accurately and on time.

Our core services include:

Preparation and submission of customs declaration documents
Verification of HS codes and tax calculation
Assistance with import licenses and registration certificates from MOH
Consultation on customs duties and VAT exemption for qualified medical products
Coordination with freight forwarding and warehouse partners
End-to-end logistics in Vietnam support

We act as your dedicated Vietnam customs broker, ensuring full compliance while saving you time and operational costs.

III. Required Documents for Importing Medical Equipment into Vietnam

When importing medical devices, companies must prepare specific documents as part of the customs clearance process. AlphaTrans helps clients prepare and verify all required paperwork:

Document	Purpose
Commercial Invoice	Declares value and content of shipment
Packing List	Lists all items for customs verification
Bill of Lading / Airway Bill	Confirms shipment details
Import License for Medical Equipment	MOH-issued license to import specific products
Certificate of Origin (C/O)	Used for tariff reduction under trade agreements
Product Registration Certificate	Confirms MOH approval for sale and use in Vietnam
Customs Declaration Form	Submitted electronically to Vietnam Customs
Technical Documents	Product catalog, specifications, safety compliance papers

Each document must match precisely across all declarations to prevent discrepancies or rejection by customs.

IV. Step-by-Step Customs Declaration Process

Here’s how AlphaTrans handles medical equipment import declarations professionally and efficiently:

Step 1 – Document Verification

We review all import documents (invoice, license, registration) to ensure consistency and compliance with Vietnam customs laws.

Step 2 – Customs Declaration Submission

Using Vietnam’s VNACCS/VCIS electronic customs system, our specialists submit accurate declarations with correct HS codes, import duty rates, and VAT.

Step 3 – Inspection & Classification

Some high-value or high-risk medical devices may require on-site inspection by customs or MOH authorities. AlphaTrans coordinates these inspections to minimize delays.

Step 4 – Tax & Duty Payment

We calculate import duties and taxes correctly, ensuring that all exemptions or preferential trade agreements (e.g., ASEAN, CPTPP, EVFTA) are applied when eligible.

Step 5 – Cargo Release & Delivery

Once customs clearance is complete, ATL arranges delivery to your warehouse, hospital, or distributor via our nationwide logistics and freight forwarding network.

V. Types of Medical Equipment We Handle

Our Customs Declaration Service for Medical Equipment covers a wide range of healthcare and laboratory devices, including:

Diagnostic and imaging equipment (X-ray, MRI, CT scanners)
Surgical and dental instruments
Laboratory testing equipment
Hospital furniture and consumables
Personal protective equipment (PPE) and medical masks
Medical software and electronic devices

No matter how specialized or complex your shipment is, our customs professionals ensure it meets all regulatory standards.

AlphaTrans completed a Customs Declaration Service for Medical Equipment project for hospital

VI. Benefits of Using AlphaTrans’s Customs Declaration Services

Working with Alpha means more than just clearing goods—it means having a trusted Vietnam freight forwarder and customs partner by your side.

✅ Expertise in Healthcare Imports

We have extensive experience in handling customs procedures for medical devices, pharmaceuticals, and biotech products.

✅ Compliance Assurance

We stay up to date with the latest Vietnam customs procedures and MOH regulations to ensure your shipments are always compliant.

✅ Speed and Accuracy

Our electronic filing system and expert team minimize delays and eliminate costly errors.

✅ One-stop Logistics Solutions

From import declaration to warehousing and inland delivery, ATL provides complete freight forwarding services and end-to-end logistics support.

✅ Transparent Communication

You’ll receive real-time updates and customs status notifications at every stage of the process.

VII. Common Issues in Importing Medical Equipment (and How We Solve Them)

Problem	How AlphaTrans Resolves It
Missing or invalid import license	We assist clients in obtaining and renewing MOH licenses
Incorrect HS code classification	Our customs experts verify and correct HS codes before declaration
Delays at port or airport	Our on-site staff coordinate directly with customs officers
High import duties	We identify eligible tax exemptions or trade agreement benefits
Confusing paperwork	Our team manages all documentation end-to-end

VIII. Why Choose AlphaTrans Vietnam

Local Expertise, Global Standards: We combine deep understanding of Vietnam customs clearance with international logistics best practices.
Strong Network: Partnerships with airlines, seaports, and warehouses for seamless cargo handling.
Proven Track Record: Dozens of successful medical equipment import projects handled each year.
Dedicated Support: 24/7 customer assistance in both English and Vietnamese.

At Alpha, your compliance and efficiency are our priorities.

IX. Successful Customs Clearance for Medical Equipment

Recently, AlphaTrans completed a customs declaration project for hospital diagnostic devices imported from Japan.
Our team:

Verified over 50 HS codes,
Coordinated with both MOH and Customs,
Completed clearance in under 48 hours,
Delivered all equipment to the hospital warehouse without additional charges.

This project demonstrates Alpha’s ability to provide fast, reliable, and compliant customs clearance for medical imports in Vietnam.

X. Partner with AlphaTrans Today

If your company imports medical devices or healthcare products, don’t leave customs clearance to chance.
Partner with AlphaTrans, your trusted Vietnam freight forwarder and customs clearance expert, to ensure your shipments pass through customs seamlessly.

We’ll handle every detail—from import license application to documentation and final delivery—so you can focus on your business and customers.

📞 Contact AlphaTrans today for professional consultation on
Customs Declaration Services for Medical Equipment in Vietnam.