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Customs Declaration Service for Old Machinery Goods – Professional Import Solutions in Vietnam

alphatran atl

November 18, 2025

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Importing used or old machinery goods into Vietnam can be a challenging process due to strict customs regulations, import licensing requirements, and technical inspection procedures. Without expert guidance, shipments often face long delays, additional taxes, or even rejection at the port.

At AlphaTrans, we provide a comprehensive Customs Declaration Service for Old Machinery Goods, ensuring compliance with all Vietnam customs regulations and Ministry of Industry and Trade (MOIT) policies. Our experienced team helps importers complete the entire process — from import licensing and inspection coordination to customs clearance and delivery.

I. Why Customs Declaration for Old Machinery Requires Expertise

Vietnam imposes special control measures on used machinery and industrial equipment to prevent outdated or unsafe technology from entering the market. Importers must meet specific conditions under:

• Decision No. 18/2019/QD-TTg (Regulations on import of used machinery, equipment, and production lines)

• Circular 23/2015/TT-BKHCN and related MOIT guidelines

• Vietnam Customs Law for declaration and classification of goods

Failure to comply with these regulations can result in customs hold, inspection delays, or refusal of entry.

That’s why partnering with a professional Vietnam freight forwarder and customs declaration provider like AlphaTrans ensures your goods are imported legally, safely, and efficiently.

II. Common Challenges When Importing Old Machinery

Importing second-hand industrial goods involves several technical and legal hurdles:

AlphaTrans eliminates these challenges through professional customs declaration, accurate documentation, and seamless coordination with authorities.

III. AlphaTrans Customs Declaration Service for Old Machinery

Our end-to-end service simplifies the entire import process for your used machinery and equipment.

Our Services Include:

• Pre-import consultation – Compliance check with current import regulations

• Import license application with MOIT or related authorities

• HS Code classification and tax estimation

• Customs documentation preparation and submission

• Coordination with inspection organizations (e.g., Quacert, Vinacontrol, Bureau Veritas)

• Customs declaration and clearance via VNACCS/VCIS system

• Domestic transport and warehousing for imported equipment

AlphaTrans ensures that your customs clearance for old machinery goods is fast, compliant, and cost-effective.

IV. Required Documents for Importing Used Machinery

To import old or second-hand equipment into Vietnam, the following documents are typically required:

1. Commercial Invoice

2. Packing List

3. Bill of Lading or Airway Bill

4. Certificate of Origin (C/O)

5. Import License for Used Machinery issued by MOIT

6. Inspection Report on Quality, Safety, and Energy Efficiency

7. Technical Documents (catalogs, specifications, serial numbers)

8. Customs Declaration Form (E-declaration)

AlphaTrans assists in reviewing and preparing all these documents to ensure consistency and compliance before submission.

V. Step-by-Step Customs Declaration Service for Old Machinery Goods at AlphaTrans

Step 1 – Pre-Import Evaluation

Our experts analyze your machinery’s technical details to determine eligibility for import under current MOIT regulations.

Step 2 – License Application

We prepare and submit the import license request to MOIT, including inspection reports and technical data sheets.

Step 3 – Quality Inspection

AlphaTrans coordinates with authorized third-party inspection agencies to certify that the used machinery meets Vietnamese safety and quality standards.

Step 4 – Customs Declaration

We submit your declaration electronically to the customs system, classify the correct HS Code, calculate taxes, and handle all interactions with customs officers.

Step 5 – Cargo Release & Delivery

After clearance, we arrange safe transportation to your factory or warehouse using AlphaTrans’ freight forwarding and logistics network.

VI. Compliance with Vietnamese Import Regulations

Importing old machinery is permitted only if:

• The machinery is less than 10 years old (some exceptions allowed).

• The equipment meets energy efficiency and safety standards.

• It is used for production and not resale.

• The machinery passes inspection by a recognized organization before import.

AlphaTrans ensures all these conditions are verified before customs declaration, minimizing the risk of rejections or fines.

VII. Benefits of Partnering Customs Declaration Service for Old Machinery Goods 

✅ Proven Expertise in Industrial Imports

We have extensive experience in handling customs clearance for machinery, construction equipment, and production lines.

✅ End-to-End Logistics

As a full-service Vietnam freight forwarder, we integrate customs, transportation, and warehousing for complete visibility and efficiency.

✅ Compliance & Accuracy

We strictly adhere to Vietnamese import laws and update clients on every regulatory change.

✅ Cost-Effective Solutions

By optimizing HS codes, documentation, and inspection schedules, we help clients save time and reduce unnecessary costs.

✅ Dedicated Support

Our bilingual logistics specialists assist both local and international clients with professional, transparent communication.

VIII. Examples of Old Machinery We Handle

• Industrial sewing machines

• CNC machines and metal lathes

• Construction equipment (cranes, forklifts, excavators)

• Textile production lines

• Food processing and packaging machinery

• Printing and labeling machines

We handle all types of machinery imports for manufacturing, construction, and production industries across Vietnam.

IX. Related Services by AlphaTrans

• Customs Clearance – End-to-end import and export declaration services

• Sea Freight – Efficient international ocean shipping for heavy machinery

• Air Transport – Fast delivery for critical components and high-value machinery

X. Frequently Asked Questions (FAQ)

Q1: Can I import machinery older than 10 years?
Generally no, except for specialized equipment approved by MOIT under certain conditions.

Q2: How long does it take to get an import license?
Typically 10–15 working days, depending on documentation and inspection results.

Q3: Do old machines need inspection before shipment?
Yes, pre-shipment inspection and certification are required for all used machinery imports.

Q4: Can AlphaTrans handle both customs and transport?
Absolutely — we provide full freight forwarding services including customs clearance, inland delivery, and logistics support.

XI. Partner with AlphaTrans Today

If your business plans to import used or old machinery into Vietnam, let AlphaTrans handle the complexities of customs declaration and compliance.
With years of experience in customs clearance, freight forwarding, and logistics, we ensure your cargo moves smoothly from port to plant.

📞 Contact us today to receive expert consultation on our
Customs Declaration Service for Old Machinery Goods.