Customs Declaration Service in Hanoi – Professional Customs Brokerage for Fast & Compliant Clearance

November 18, 2025

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Hanoi is one of Vietnam’s major logistics hubs, home to numerous industrial zones, manufacturing centers, and import/export companies. As the capital city, Hanoi generates a large volume of customs declarations every day, especially through key gateways such as Noi Bai International Airport, ICDs, and bonded warehouses.

To help businesses minimize delays, ensure compliance with Vietnam Customs, and optimize import/export operations, AlphaTrans provides full-service Customs Declaration Service in Hanoi, tailored for all types of shipments and industries.

Whether you are a foreign-invested company, manufacturer, trading firm, or e-commerce business, AlphaTrans helps you handle every customs-related task with precision and speed.

Table of Contents

I. Why Choose Customs Declaration Service in Hanoi?

Hanoi connects directly to major areas including Bac Ninh, Hai Duong, Hung Yen, Vinh Phuc, Thai Nguyen — where thousands of factories operate. This makes Hanoi a prime location for customs clearance:

Noi Bai Airport: international imports & exports by air
ICD My Dinh, ICD Gia Thuong, ICD Long Bien: key inland clearance points
Bonded warehouses: convenient for storage & inspection
Industrial zones: Thang Long, Quang Minh, Dai Tu, Yen Phong, Que Vo, VSIP…

Handling customs in these areas requires accurate documentation, HS code classification, and fast coordination with customs authorities.

II. AlphaTrans – Professional Customs Declaration Service in Hanoi

As a licensed customs brokerage with years of experience in the import/export field, AlphaTrans provides end-to-end customs clearance services for businesses operating in Hanoi and Northern Vietnam.

AlphaTrans supports full customs-related procedures, including:

1. Import Customs Declaration

Standard import for commercial goods
Import on-spot (XNK tại chỗ)
Import for manufacturing, processing (E31, E13…)
Import for investment projects, machinery, equipment
Temporary import – re-export
Non-commercial import (samples, gifts, donations)

2. Export Customs Declaration

Export commercial goods
Export EPE/Factory shipment
Export on-spot
Export for reprocessing or warranty
Temporary export – re-import

3. HS Code Classification

Correct HS code determination
Analysis of duty rates
Verification against specialized management lists
Written HS code consulting (helpful for audits)

4. License & Specialized Inspection

AlphaTrans handles all pre-clearance procedures:

Quality inspection (CQ, CA)
Food safety, MOH, MARD certification
Quarantine (Plant – PQ, Animal – AQ)
VOC/CR/EMC, energy efficiency
Textiles/chemicals declaration

5. Document Preparation

Commercial invoice
Packing list
Bill of Lading / AWB
COO, CQ, CA
Import permit
Contract, PO, technical specifications
Other related documents for customs validation

III. Customs Clearance Process in Hanoi – How AlphaTrans Works

To ensure fast and compliant customs clearance, AlphaTrans follows a standardized process:

Step 1 – Pre-check Documentation

Review all papers before shipment arrives
Identify missing information or potential risks
Provide checklist & corrections to avoid delays

Step 2 – HS Code & Duties Consultancy

Confirm HS code
Estimate import duty, VAT
Advise on FTA (CO form AI, E, D, VJ, AK…) for tax reduction

Step 3 – Submit e-Declaration on VNACCS

Register the declaration
Monitor channel results (Green – Yellow – Red)
Update client in real time

Step 4 – Customs Inspection (if required)

Coordinate physical inspection
Support specialized agency procedures
Work directly with customs officials for clarification

Step 5 – Duty Payment & Release of Goods

Support duty payment process
Complete clearance & release
Delivery to factory/warehouse if required

transporting goods to customers' warehouses — transporting goods to customers’ warehouses

IV. Why Businesses in Hanoi Trust AlphaTrans?

✔ 15+ Years of Experience

AlphaTrans has handled thousands of declarations for FDI factories, manufacturers, traders, and SMEs in Hanoi.

✔ Accurate HS Code – Minimizing Risk

Ensuring correct HS code is critical. Misclassification can cause:

Underpayment penalties
Customs post-clearance audits
Shipment delays
AlphaTrans ensures accuracy right from the start.

✔ Strong Expertise in Air Cargo at Noi Bai

Specializing in fast clearance for:

Electronic components
High-value equipment
Pharmaceuticals
Perishable goods
Urgent shipments (AOG, medical supplies)

✔ Fast Processing Time

Green channel: within 2–4 hours
Yellow/Red channel: same day or next day depending on inspection

✔ Dedicated Customer Support

24/7 updates, real-time tracking, and a personal account manager for every project.

V. Types of Goods AlphaTrans Handles in Hanoi

AlphaTrans covers a wide range of product categories:

Industrial Goods

Machinery & spare parts
Electronic components
Auto parts
Robot systems
Industrial chemicals

Consumer Goods

Clothing, shoes, textiles
Cosmetics
Household products

Food & Agriculture

Frozen food
Seeds
Animal feed
Plant/animal-related products (with quarantine support)

High-Value Goods

Medical devices
Precision instruments
Luxury items

E-commerce & Small Parcels

Small shipments via air freight
Consolidated cargo
B2C/B2B orders

VNACCS customs declaration system in Vietnam

VI. Customs Declaration at Noi Bai Airport – A Key Focus in Hanoi

As the largest airport in Northern Vietnam, Noi Bai handles significant cargo volume.
AlphaTrans specializes in:

Express cargo (DHL, FedEx, UPS, TNT)
E-commerce shipments
Time-sensitive airfreight
High-value electronic goods
Medical and pharma products

We work directly with cargo terminals:

NCTS
ACS
ALS
TCS

This ensures faster coordination, document processing, inspection, and gate clearance.

VII. Common Issues in Hanoi Customs Clearance & How AlphaTrans Solves Them

Error 1 – Wrong HS Code → Shipment Held

Solution: Detailed HS code consultation and legal justification.

Error 2 – Missing Specialized Permit

Solution: AlphaTrans handles licensing before cargo arrives (MOH, MARD, MOIT, MOF…).

Error 3 – Incomplete Documentation

Solution: Pre-check process to identify missing or incorrect papers.

Error 4 – Delays in Inspection

Solution: Coordinate directly with inspection units, obtain priority handling when possible.

Error 5 – Post-Clearance Audits

Solution: AlphaTrans prepares proper compliance documents and supports audit response.

VIII. Pricing for Customs Declaration Service in Hanoi

Fees depend on:

Type of shipment (air/sea/ICD)
Type of goods
Specialized inspection requirements
FCL/LCL/parcel
Express or standard service

Typical cost ranges:

Air cargo: 1.2 – 1.8 million VND/declaration
Sea freight (LCL/FCL): 1.5 – 2.5 million VND/declaration
Specialized inspection: Additional service fee depending on item

Contact AlphaTrans for a tailored quotation.

Project of exporting machinery in samsung

IX. FAQ – Customs Declaration Service in Hanoi

1. What is included in a customs declaration service in Hanoi?

A full customs declaration service typically includes HS code classification, document preparation, e-declaration on VNACCS, specialized inspections (if required), duty calculation, and coordinating with customs to release shipments. Trusted brokers in Hanoi also assist with licenses and post-clearance compliance.

2. How long does customs clearance take at Noi Bai Airport?

For most shipments, clearance at Noi Bai takes:

Green channel: 2–4 hours
Yellow channel: same working day
Red channel: 1–2 days depending on inspection
Processing time may vary based on shipment type, customs workload, and specialized inspection requirements.

3. What documents are required for customs declaration in Hanoi?

Common documents include:

Commercial Invoice
Packing List
Bill of Lading / Air Waybill
Contract / Purchase Order
HS code & product specifications
Certificates (CO, CQ, CA…)
Import permits (if applicable)
Specialized inspection documents (MOH, MARD, MOIT)

4. How much does customs declaration service in Hanoi cost?

Price varies depending on shipment type, specialized permits, and cargo complexity. Typical ranges:

Air cargo: 1.2–1.8 million VND
Sea freight (LCL/FCL): 1.5–2.5 million VND
Specialized inspections: additional service fee